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End of the Year Closing - INSTRUCTIONS

Please read the following information if you live in campus housing. This web page outlines what you need to do to prepare for the end of the year check out. (This information was also sent out to all students via email.)


VACATING THE BUILDING

  1. All non-graduating students are required to vacate their room by 4pm on Sunday, May 14, 2017. Failure to do so will result in a daily fine of $100+ for the removal of items left in the room.
  2. Graduating Seniors ONLY are required to vacate their room by 6pm on Sunday, May 14, 2017. Failure to do so will result in a fine of $25/hour plus $100 for the removal of items left in the room.
  3. All residents must return their room key upon departure to Plant Operations during set key return hours. Failure to return a room key will result in an automatic $75 lock change fee. Keys should be given directly to Plant Operations and should not be slid under doors or put in mail slots, as they cannot verify that the key was returned. Hours for key return start the week of May 8, 2017: Monday through Friday from 9am-3:30pm and Sunday from 12:30-4:00pm. Be aware that there are no hours available on Saturday, so plan your departure accordingly.
  4. Parking near buildings is limited. Therefore, please park your car next to your building only when you are ready to load your belongings. Residents should only park in assigned spots and move their car away from the building as soon as possible. Driving and parking on grass areas is strictly prohibited. 

SUMMER STORAGE 

There is no option to store belongings in on campus storage over the summer.  All belongings must be removed from both campus housing as well as any temporary storage in campus housing at the end of the school year.  Failure to remove any belongings from campus housing and/or storage will result in a cleaning fee of $25 for small items and $50 for large items. 


GENERAL GUIDELINES FOR DEPARTING YOUR ROOM 

  1. YOUR ROOM MUST BE CLEANED AND ALL YOUR BELONGINGS REMOVED BEFORE LEAVING/CHECKING OUT. Please remove all trash and items from walls and doors (including tape and writing). Failure to clean room properly (including sweeping and vacuuming) will result in a MINIMUM cleaning fee of $50. An automatic fine of $50 will be assessed to any student leaving cinder blocks in their room.
  2. All trash needs to be removed and taken OUTSIDE to a dumpster (which will be located near your residence or on Cottage Rd.). Extra trash bags are available throughout the building; ask an RA or maintenance staff member if you need additional bags. All recyclable materials should be separated, bagged, and placed in the appropriate container located outside your building. Residents will be assessed fines for improper trash disposal or if students continue to leave trash locally and the garbage pile outside the building is a mess, it will be charged to the students as a trash removal fee.
  3. No items (furniture, boxes, trash, etc) should be placed in the hallway. Not only is this inconvenient for others attempting to move, but also poses a potential fire and safety hazard.

There are two available options for checking out of your room, Express Check Out and Regular Check Out. Each option is outlined below.


EXPRESS CHECK OUT

Students may elect to go through Express Check Out and skip the scheduling of an appointment with their Resident Assistant to be checked out of their room. This is the default method of checking out of the dorms and is an effort to expedite the regular check out process. Students who choose to leave campus without checking out with their RA or a SLC are automatically subject to the following provisions:

  1. Students must comply with all General Guidelines for Checking Out of Your Room (as outlined above).
  2. Students must attend the Closing Information meeting held by their RA. (This does not apply for students in Group Housing.)
  3. Students who elect to use the Express Check Out will be required to sign a waiver accepting responsibility indicating that they understand the conditions of Express Check Out during the Closing Information meeting, held by each RA. (This does not apply for students in Group Housing but they are still subject to the Express Check Out provisions.)
  4. Students who elect for the Express Check Out option will agree to waive their ability to appeal any damage charges that are $50.00 or less.
  5. Non-graduating students will then be responsible for cleaning and vacating their room by 4pm on Sunday, May 14, 2017. Graduating Seniors ONLY are required to vacate their room by 6pm on Sunday, May 14, 2017.
  6. Students will be drop off their room key to Plant Operations prior to departing from campus. Hours for key return start the week of May 8, 2017: See "Vacating the Building" for key return times.
  7. The college will not be responsible for items left behind. Please double-check closets, drawers, and other areas of the room to make sure you have all of your belongings. Items left behind will be removed and may be discarded at the student's expense.

REGULAR CHECK OUT

Each resident must be checked out of their room individually. You must make an appointment to check out with your RA. Each RA will coordinate check out times with residents who request this option at least 24 hours before you plan to leave. No check out appointment will be done between 10pm and 8am, so please make your travel plans accordingly.

  1. Students must comply with all General Guidelines for Checking Out of Your Room (as outlined above).
  2. Students must attend the Closing Information meeting held by their RA. (This does not apply for students in Group Housing.)
  3. When coordinating a check out time, be sure to keep in mind that no check outs will occur until all items are out of your room and your room has been cleaned.
  4. Your RA will check your room and make certain all of your belongings are removed and that your room is clean. They will also note any damages not listed on the Room Condition Form. You must complete this process even if your roommate(s) have not yet left.
  5. Once your room has been checked, you must sign the Room Condition Form.
  6. Students will drop off their room key to Plant Operations prior to departing from campus. Key return starts May 8, 2017. For key return times see "Vacating the Building."
  7. The college will not be responsible for items left behind. Please double-check closets, drawers, and other areas of the room to make sure you have all of your belongings. Items left behind will be removed and may be discarded at the student's expense.

ASSESSING DAMAGE

**This applies to both Express and Regular Check Out**

Please visit this link for detailed information about damage and cleaning fees: https://nook.marlboro.edu/public/offices/maintenance/students#damage

  1. If there are any questions regarding pre-existing damages, you must contact either Plant Operations or the Director of Housing and Residential Life before departing campus.
  2. Many residents are charged because of dirty walls, stained floors or carpet, tape on walls and doors, and missing furniture. Please avoid unnecessary charges by taking care of these items before your departure. The most common charge is small and large trash ($30 and $50 per person, respectively).
  3. If damages are noted after you have left, but while your roommate(s) is/are checking-out, you will also be considered responsible for those damages unless he/she/they assume full responsibility.
  4. All rooms will be re-inspected by plant operations staff members after the building is vacated. If damages are noted at that time, you and your roommate(s) will be held responsible for the damages. Plant operations staff will begin this process at 5am on Monday, May 15, 2017.
  5. Common areas within dorms must also be cleaned by the residents, as outlined in the housing contract, item 4: "Each student is responsible for the proper care of his/her room and the College property within. Students are jointly responsible for the condition of public areas including common rooms, hallways, bathrooms, and kitchens. Charges will be assessed for damage and/or excessive wear and tear in these areas, and immediate action may be taken if damage is evident during occupancy. If the individual responsible for damage is not identified, charges may be equally assessed to dormitory residents. Students are financially liable for accidental or willful destruction of College Property. Students are responsible for the actions of their guests. Please see Article IX of the Bylaws for the Guest Policy."
  6. Individual damages assessed to your account can be viewed online in late May or early June. Appeals for fines (with the exception of Express Check Out, where fines under $50 may not be appealed) must be received via email to Student Accounts at studentaccounts@marlboro.edu by Thursday, June 22, 2017. Appeals submitted after this date will not be reviewed.