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Advancement Services Manager

Essential Functions/Position Responsibilities:

  • Oversee database systems for development office, supervising Development Operations Assistant and student workers
  • Operation of Virtuous fundraising database; establishing and communicating policies on gift recording and donor data; oversight of data on all types of giving including pledges, recurring online giving, stock gifts, ACT and payroll gifts
  • Facilitate reconciliation with data systems college-wide
  • Produce gift and financial reports according to established Development Office schedule
  • Monthly financial reports, quarterly board reports, annual documentation requested by financial auditors
  • Data analysis undertaken with specific development focus
  • Oversee prospect management of major donors and identify new prospects not yet fully engaged with Marlboro, to support the President, Chief External Relations Officer, and other frontline fundraising team members
  • Develop prospect portfolios
  • Create a dynamic and data-driven prospect management system to support the personal cultivation and ask activities of the frontline fundraisers
  • Conduct prospect research and draft profiles
  • Master calendar of related development office activities and projects
  • Maintain central files for departmental procedures and policies
  • Purchase requisitions, purchase orders and vendor invoices
  • Coordinate departmental technical support with IT Department
  • Data systems changes, upgrades and replacements
  • Participate in department-wide projects and activities as assigned
  • Family day and other special projects and events
  • Participate in event planning and implementation

Education and Experience:

Minimum of Associate’s Degree and three years of comparable experience including; supervision of student workers, experience with direct mail, and responsibility for a relational database. Preferred qualifications and skills include collaboration within a small team office, clear communications with both internal and external audiences, interest in and ability to track and analyze data. Financial reporting experience and a demonstrated interest in field of institutional advancement desirable.

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Affirmative Action Survey (optional)

We ask that you complete the following optional section related to affirmative action in order to comply with federal reporting requirements. The information collected in this section will be filed separately from your application and will not be used in any employment decision. Marlboro College will not discriminate against employees or applicants based on their race, creed, color, religion, gender, sexual orientation, gender identity or its expression, nationality, ethnic origin, age or disability.