You are here

Advancement Operations Assistant

Under the supervision of the Advancement Services Manager, the Operations Assistant will perform special event support and general administrative functions in an accurate, timely and efficient manner according to established policies. 

Essential Functions/Position Responsibilities: 

o  Support special alumni engagement tasks in coordination with the Senior Director of Alumni Relations

o  Assist with special event planning and logistics

o  Track event registration, produce name tags, and staff eventso  Enter gifts daily 

o  Administrative assistance with volunteer management and alumni fundraisingo Maintain the Virtuous database and ensure that address, email, and other constituent updates are made weekly 

o  Create and mail acknowledgement letters and gift receipts in a timely manner

o  Coordinate mailings (appeals, donor thank you gifts, planned giving, others)

o  Produce mailing lists (including both standard formats and custom requests)

o  Execute and send

o  Liaise with the USPS national change of address service

o  Support student workers in assigned projects, delegating tasks and training them on data processes as needed

o  Maintain office supplies; ordering and inventory

o  Provide general assistance with Development projects as needed

Education and Experience:
o  High School graduate required, associates degree preferred.

o  Excellent computer skills, knowledge of Microsoft Office products, Word, Excel, etc

o  Proficiency using and updating data system(s)

o  A high level of discretion working with financial and gift data information

o  Commitment to providing timely and accurate records with attention to detail

o  Cooperation as a team member in carrying out the goals and objectives of the Development department

o  A high degree of flexibility to respond to deadlines and frequent shifts in departmental priorities

o  Willingness to learn new aspects of Development work to continuously improve both efficiency of operations and effective communications with donors

o  Familiarity with filing systems, and good organization skills *Benefits eligible position*Flexible hours on campus*30 hours per week 


Contact Information
Position Information
(Please provide month and year.)

Attach the documents you wish to submit as part of your application, such as cover letter, résumé, CV, etc. You may attach up to ten documents each less than 2MB in size. For files larger than 2MB (e.g. video samples), you may upload a text file containing links to your documents hosted elsewhere (YouTube, DropBox, etc.) or reply to the email you receive immediately after submitting this application to discuss alternate arrangements.


In the space below, provide contact information for three people, not related to you, that you have known for at least two years, who will serve as references for you. We will not contact your references without prior notification to you.

Previous Education
(City and state)
(Additional skills, knowledge, education or experience not previously listed)
Employment History
(City and state)
(City and state)
(City and state)
(City and state)
Affirmative Action Survey (optional)

We ask that you complete the following optional section related to affirmative action in order to comply with federal reporting requirements. The information collected in this section will be filed separately from your application and will not be used in any employment decision. Marlboro College will not discriminate against employees or applicants based on their race, creed, color, religion, gender, sexual orientation, gender identity or its expression, nationality, ethnic origin, age or disability.