You are here

Assistant to the Registrar

Position Title: Assistant to the Registrar
Department: Academic Affairs
Reports To: Registrar

Provide diversified administrative and support services to the Registrar. Assist in the compilation, maintenance and retention of undergraduate and graduate student academic records in a manner that is consistent with established policies and processes.

Essential Functions/Position Responsibilities:

  • Setup and maintain undergraduate and graduate student records such as personal identification, contact information, course registration, withdrawal, grades, etc. in the appropriate database system;
  • Enter modifications and new data to student records in a timely and accurate manner;
  • File and maintain hardcopy documentation in accordance with established security and retention processes and procedures;
  • Coordinate the collection and entry of mid-term and final semester and academic year grade results from Faculty;
  • Receive and respond to requests for transcripts from students or other authorized individuals and institutions. Record and process payments received for transcripts;
  • Generate enrollment, course registration, and confirmation documents. Generate related reports and/or correspondence for students, parents and external clients as requested and appropriate;
  • Respond to internal and external inquiries relative to course schedule and availability, etc. in a timely and professional manner;
  • Assist in the resolution of enrollment, student records and related matters;
  • Respond to internal and external inquires relative to the College‚Äôs course registration, withdrawal, records and other registrar policies and process;
  • Assist in student pre-registration and registration processes to ensure effective, efficient and accurate registration and the generation of related records;
  • Compile, produce and distribute Student Directory within desired timeframe;
  • Collect and enter course tutorial descriptions into Registrar database;
  • Enter and update course registrations in system;
  • Generate and distribute class registration data and statistics to Curriculum Committee members;

Supervisory Responsibilities:

Not Applicable

Position Requirements:

  • High School education or the equivalent; some college preferred.
  • 3 to 12 months of prior administrative support experience;
  • Working knowledge of data entry, report maintenance and generation;
  • Demonstrated ability to manage competing demands, deal effectively with unanticipated changes in schedules and priorities;
  • Excellent interpersonal and oral communication skills;
  • Demonstrated ability to listen, obtain clarification, approach and respond to internal and external customers in an appropriate and professional manner;
  • Strong working knowledge of all Microsoft Office suite software and their application and use, including Word, Excel, and Outlook;
  • Demonstrated attention to detail, quality and accurate of work;
  • Ability to follow defined processes, procedures and instructions;
  • Ability to maintain confidential data in a secure and appropriate manner.
Contact Information
Position Information
(Please provide month and year.)
Attachments

Please attach any documents you wish to submit as part of your application (cover letter, CV, résumé, etc.) You may attach up to ten documents, each less than 2MB in size. For files larger than 2MB (e.g. video samples), you may upload a text file containing links to your documents hosted elsewhere (YouTube, DropBox, etc.) or reply to the email you receive immediately after submitting this application to discuss alternate arrangements.

References

In the space below, provide contact information for three people, not related to you, that you have known for at least two years, who will serve as references for you. We will not contact your references without prior notification to you.

Previous Education
(City and state)
(Additional skills, knowledge, education or experience not previously listed)
Employment History
(City and state)
(mm/yyyy)
(mm/yyyy)
(City and state)
(mm/yyyy)
(mm/yyyy)
(City and state)
(mm/yyyy)
(mm/yyyy)
(City and state)
(mm/yyyy)
(mm/yyyy)